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For additional inquiries beyond these frequently asked questions, please reach out to your Event Manager.

  • Every attendee is responsible for booking, modifying or cancelling their own accommodation.
  • Special discounted price of $349 USD a night (plus applicable taxes and fees).
  • For complete details visit the venue section.
  • You have a specific number of full access passes included in your sponsorship package.
  • If you are unsure of the number, please confirm with your Event Manager.
  • You can purchase additional passes through the online furniture store.
  • The venue is located about 8 miles from Phoenix Sky Harbor International Airport (PHX).
  • You are responsible for booking your own flights and transportation to and from the airport.
  • Most sponsorships entitle you to a 10 ft. x 10 ft. ‘space only’ area, unless specified otherwise in your package.
  • Furniture, power, or internet is not included in your sponsorship package unless specified in the Exhibitor Manual email you have received this link in.
  • These must be rented as required through the Online Store in this manual.
  • The area is already carpeted but you are welcome to rent a specific color from the Online Store if need be.
  • This area is secured overnight but we suggest not leaving valuables like laptops, phones, etc. unattended.
  • To view your booth location visit the Floor Plan section of this Event Manual.
  •  
  • Art work can be printed directly on the booth panels and must first be purchased from the Online Store.
  • Create your art work based on the specs and requirements included here.
  • Graphics must be submitted to your Event Manager. Files that are too large to send via email can be sent using WeTransfer, Dropbox or Google Drive.
  • All graphics must be submitted no later than Thursday, August 15th, 2024
  • Prior to the event, we do not share contact details (phone or email) of any delegates unless you will be meeting them during your pre-scheduled one-to one-meetings.
  • Post event, we send you an on-site attendee registration list. This does not include their emails or phone numbers so please be sure to collect business cards.
  • Semi-formal or business casual.
  • While some attendees still come dressed in suits, we recommend work pants/skirts with a polo or formal button up shirt.
  • Every sponsor company is responsible for ensuring they are insured at our events. It is assumed you have or will arrange for it.
  • We do not require you to submit the actual insurance certificate but ask that you keep it handy should the need arise.
  • The Sponsor understands that neither Executive Platforms, Inc. nor the hotel parties maintain insurance covering their property and it is the sole responsibility of the Sponsor to obtain such insurance.
  • The Sponsor understands that neither Executive Platforms, Inc. nor the hotel parties maintain insurance covering Sponsor personnel accidents, health and safety, and it is the sole responsibility of the Sponsor to obtain such insurance.
  • The Sponsor is responsible for insuring against legal liability in respect of bodily injury to third parties or damage to property belonging to third parties.
  • In addition to this, you should protect your expenditure against cancellation and abandonment or curtailment of the event due to reasons beyond our control.
  • We do not offer lead retrieval since this is not a trade show with thousands of attendees walking the show floor.
  • Your best bet would be to collect contact details of people of interest while on-site itself, directly from them.

Take the pressure and awkwardness out of networking, allow us to do the ground work for you!
(Only applicable for those with Meetings included in their sponsorship)

Well in advance of the event, you will receive an online catalogue that will provide you with comprehensive profiles on attending delegates. Helpful search tools will allow you to make informed decisions on who you would like to meet with. You can shortlist attendees by using keyword searches, selecting relevant industries or even picking specific areas of interest.

We then build a schedule of meetings for you, carefully constructed to meet your objectives. This schedule consists of mutually requested meetings, your choices and those delegates who have picked you among their top preferences. 2 weeks prior to the event, you will receive this schedule along with contact details of the delegates you have been matched with. You are encouraged to establish prior contact with these individuals to get introductions out of the way and make the best use of your meeting times on-site.

When you arrive on-site, you will receive your personalized meetings schedule, and the EP Team will be at hand to ensure that your meetings run seamlessly and the right people are at your booth per the arranged times.

On both days of the conference, specific times in the morning and afternoon are set aside to facilitate these pre-scheduled 1-2-1 meetings and they do not coincide with any of the conference sessions. Each meeting is 20 minutes long and it takes place at your booth itself. Meeting times are carefully structured to ensure maximum networking, but the meetings themselves remain fairly informal affairs designed to encourage knowledge exchange and communication.

Please note: If you have more than 7 meetings as part of your package, you will host 2 meetings in each time slot. These meetings will take place simultaneously at your booth space and you will be required to spilt representatives to host the delegates. Kindly ensure you are staffed appropriately. If need be, you can purchase additional rep. passes through the online furniture store. Please contact your Event Manager directly if you have any questions.

  • Overnight Parking:
    Valet Parking – $30/nightSelf-Parking – $23/night

 

  • Hourly Self-Parking:
    0 – 4 hours: $8
    4 – 8 hours: $12
    8 – 24 hours: $23
  • Viper Tradeshow Services is our exclusive shipping partner.
  • All related details can be found under the Shipping section of this manual
  • 5-7 business days post the event, we email you a password protected link to access PDF versions of the Speaker slides.
  • You are welcome to share this link with other colleagues.
  • Bear in mind, we can only release slides for those presentations where the Speakers have given us written consent to do so.
  • You may have the added opportunity of hosting a themed lunch discussion during lunch.
  • This is not a standard feature for every sponsorship package. If you are unsure of whether or not your package has one of these, please confirm with your Event Manager or check the lunch sections on either day of the event agenda.
  • This is an informal forum for discussion over a seated lunch on a topic of your choice and is held within the main Exhibition Hall itself.
  • You pick a topic and submit it 2 months in advance. We then include this to our online agenda and create signage to promote it on-site.
  • Delegates are encouraged and constantly reminded to sign-up to join a themed lunch discussion once the event app is released 1 week prior to the event.
  • You can host up to 10 Delegates depending on the popularity of your topic.
  • The most successful themed lunch discussions involve topics that pertain to your core offerings but are presented as a case study showing how you helped clients achieve certain goals.
  • You spear head the discussion as the moderator and encourage Delegates to share their experiences and opinions, turning it into an interactive discussion.
  • There are no PowerPoint presentations involved, but you are welcome to bring marketing collateral to support your topic!
  • The best way to get from the airport to hotel is to take an Uber.
  • Approximate Uber Fare: $20 – $40.
  • Travel time: Approximately 15-25 minutes.
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